If you’re planning to relocate your business office this year, you probably already know that it isn’t quite as simple as moving a few boxes and calling it a day.
Office moving means adding a lot of things to your checklist, from getting supplies to hiring manpower and sorting out transportation. And let’s not forget keeping track of the electronics, appliances, and other high-value items you can’t afford to lose or have damaged during the move.
And since the whole process can be pretty daunting, we’ve created this step-by-step guide to help you have a smooth office move, so stick around!
1. Make a Plan
Before we actually get to the moving part, there are a lot of things you need to consider and plan for ahead of time, so make a list of these steps and tick them one by one:
- Check your commercial property lease to figure out whether you’ll be required to give up your deposit
- Make sure that the new office allows for COVID-19 safety measures like social distancing and sanitization
- Plan the new layout for your office and consider how it would affect the workflow
- Make a list of all the fragile and high-value items in your office
- Research professional moving services and their cost
2. Announce the Move
It’s very important to ensure that all the internal and external business parties are aware of the move at least 1-2 months before it happens.
Your employees have the right to know about the move to check if the new location will suit them, and suppliers, stakeholders, and partner companies must also be informed of the move as early as possible.
3. Set a Budget
Moving your office can cost a mint, and if you don’t set a budget from the beginning, the costs can quickly add up.
So it’s crucial to know all the expenses you’ll be paying beforehand, then figure out how everything fits in your budget. And remember, you can always look for more affordable alternatives if things become too costly.
4. Prepare for the Move
Now that you’ve planned your office move, announced it to everyone, and estimated the budget, you can finally start preparing for the move.
This includes preparing the supplies, transportation, and how the packing/unpacking and loading/unloading will be done.
It’s also important to make sure that the new place is clean before setting up furniture and appliances because cleaning it will be much more challenging with desks and boxes flooding the place.
5. Contact a Professional Office Moving Service
Moving an office entirely by yourself is virtually impossible to do efficiently, even if your office is small. It’s best to hire a professional moving company to do the job for you.
Professional companies have fully-prepared teams who’ll make the moving process as efficient and hassle-free as possible, and they offer special services for fragile and sensitive items like tech equipment and electronics.
Not to mention, most professional office moving companies offer insurance plans with full-value refunds in case of loss or damage. If you want to learn more, click this link to get a quote from the best moving service in Texas!
6. Settle In
If you decide to opt for a professional office moving service, they’ll handle everything for you, from the unloading to unpacking, assembling furniture, and setting up appliances.
So, all that’ll be left to do would be acquainting yourself and your team members with the new space and seeing how everyone is settling in.
To recap, planning your office move requires a lot of work, but if you opt for a professional office moving service, they’ll take care of the hard work for you, and the process will be much more convenient and efficient.
Remember that moving offices will probably affect your employees’ productivity until you settle in the new location. So, it’d be in everyone’s best interest if you plan things ahead to ensure a safe, fast, and smooth move.